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Make-up Credit Guidelines

MAKE-UP CREDIT FOR CLASSES FAILED & GRADE FORGIVENESS
The following guidelines should only be applied in cases where a student has failed courses that he/she must make-up in order to meet graduation requirements (i.e. F, NG, NC is transcribed on report card).  Credit Recovery courses may not be used for original credit, enrichment, or to improve a GPA for a class that was not failed. Although this grade may be factored into the cumulative GPA, it may not replace the original grade or posting on the transcript. 

The make-up guidelines have been divided into three sections:

  1. Courses/programs offered within the District  
  2. Programs outside of the District
  3. Grade Forgiveness Law/Rule

Guidelines for Make-up Courses/Programs within Jordan School District

District Make-Up Program Guidelines
The following guidelines are provided for use by local school administrators who choose to develop a make-up program as an option for a student who needs to make up credit for failed courses.

Program Administration

  • The make-up program is to be administered by a local school administrator.
  • An administrator or counselor may supervise the program.

Make-up Program Development, Administration and Security

  • Make-up coursework must be developed to meet state core standards.
  • A school administrator is responsible to assure that the make-up courses are rigorous. 
  • Teachers and administrators are responsible to assure that all copyright laws are adhered to when lesson material is taken from other sources.
  • The teacher is responsible to grade all work associated with the make-up course.
  • A final exam, which measures mastery of the course requirements, must be prepared and administered for each course.
  • The exam should enable the student to demonstrate mastery of the core requirements.
  • The teacher must assure that the exams are secure.
  • The teacher must personally administer the exam for each student.
  • Students participating in electronically delivered coursework must have their exams secured and administered by personnel approved as official test proctors.
  • Local schools may have the option to offer make-up courses over the summer months in accordance with all established guidelines. 
  • Make-up courses/packets offered at the boundary school may only be taken for courses in which the student has received an “F” grade (i.e. F, NG, NC is transcribed on report card). 

Grading

  • Teachers who administer make-up programs have the option of awarding letter grades or P/F grades for course completion.
  • The program must assure that grades are appropriately channeled to the school registrar and entered on the student's official transcript.
  • The course grade for make-up credit will not replace the previous grade. If a student wishes to replace the previous grade [State Board Rule R277-717-3] the Notification of Intent to Enroll for Course Grade Forgiveness from must be submitted.
  • Time limits for completion of courses will be left to the discretion of the school administration.

Fees

  • A fee of $35.00 will be assessed for every 0.25 of make-up credit earned.  The fee is a Board of Education approved fee and cannot be altered.
  • If a student fails to complete the make-up credit, the $35.00 fee will not be refunded. The school administrator will determine any extenuating circumstances with a request for a refund.  
  • Teachers will receive $25.00 for work rendered for each completed student packet worth 0.25 credits.
  • In the case of incomplete packets, teachers may be compensated $25.00 if they can document that a significant portion of the work has been submitted and graded. If a teacher has a record of significant consultation/time spent in assisting a student who does not complete a significant portion of the work, the teacher may initiate a discussion of compensation with their principal. These decisions will be made on a case by case basis.
  • Program coordination will be under the direction of the local administration and shall NOT be a paid position.
  • All monies generated shall be used to cover the direct and indirect costs associated with the packet program.
  • All make-up programs are not subject to fee waiver requirements.

Accountability

  • The school principal is responsible to assure that the school make-up program is viable.
  • At the end of each school year, the school principal will provide to the District-level administrators a written summary of the make-up program which includes:
      • The number of make-up courses purchased by subject area.
      • The number of make-up courses completed by subject area.

Coursework for make-up credit
Coursework for make-up credit must be taken outside of the regular school day unless approved by a counselor and an administrator and space is available in the class requested. Make-up work will not replace the original grade received unless certain requirements have been met. (See Credit Guidelines, Grade Forgiveness IV-C-1).

Utah Students Connect
Jordan School District provides an opportunity for make-up courses through the online program, Utah Students Connect. Utah Students Connect courses may only be taken for courses in which the student has received an “F” grade (i.e. F, NG, NC is transcribed on report card).  For information regarding fees and courses available, please refer to the program website; utah students connect.org. 

Valley High Summer School
Valley High School summer school courses may only be taken for courses in which the student has received an “F” grade (i.e. F, NG, NC is transcribed on report card). Make-up courses may not be used for original credit, enrichment or to improve a GPA for a class.

Utah High School Activities Association (UHSAA) Eligibility Exception
In order to maintain UHSAA activity eligibility, a student cannot fail more than one subject in the preceding grading period (a failure in a multiple period subject shall be counted as the number of failures equal to the number of periods in the class) and must have obtained a minimum GPA of 2.0 in the grading period preceding activity participation. If a student cannot meet the minimum academic requirements, they will be ineligible for participation in UHSAA 

activities throughout the next grading period. However, if the deficiencies occur in the final grading period of the school year and are made up prior to the first term of the succeeding year, eligibility may be restored.  Deficiencies must be made up in the same subject area. (See UHSAA Scholastic Rule, Section 8).

    • If a student does indeed make-up the deficiencies prior to the first term, the grades from the make-up course may replace the deficient grades for GPA and eligibility computing purposes, but will not replace the original grade on the transcript.

Grade Posting:  Eligibility is determined when grades are posted. Grades are “posted” when the school registrar enters all grades electronically and are available to students, parents and teachers. In no case may the posting date be more than 5 school days following the last day of the grading period. Grade changes after the posting date cannot restore lost eligibility, except for a documented clerical error (UHSAA Scholastic Rule, Section 8).

Additional Credit Recovery and Grade Replacement Information